Steps in the Assignment:
·Complete the “Worksheet for a Recommendation Report” on page 392 of your
textbook. This is a prewriting activity to help you generate ideas for your
·Write your report and give it to someone to read. Let them use the “Worksheet
for Evaluating Your Report” on page 393 as a guide for feedback.
·Talk to your reader about the questions on the worksheet. If you have trouble
responding to the questions, this is a signal to rethink and revise.
·Using feedback from the “Worksheet for Evaluating Your Report,” revise your
“Assume you are working for a local firm and have been asked to evaluate two
kinds, brands, or models of equipment. Select a limited topic (for instance, two
specific models of 10-inch table saws, the Black and Decker model 123 and the
Craftsman model ABC), and evaluate the alternatives in detail. Write a report
recommending one of the alternatives be purchased to solve a problem. Be sure to
explain the problem. Both alternatives should be workable; your report must
recommend the one that will work better.
“Gather data about the alternatives just as you would when working in industry –
from sales literature, dealers, your own experience, and the experience of
others who have worked with the equipment. Select a maximum of four criteria to
judge the alternatives and use a minimum of one visual aid in the report. Aim
your report at someone not familiar with the equipment” (Riordan and Pauley
Consider the Audience:
Your textbook advises you to consider the needs of your audience and notes that
“in general, many different people with varying degrees of knowledge (a multiple
audience) read these reports” (389). Readers will be most concerned about the
parts that affect them (i.e., the maintenance people will be concerned with
installation and reliability, the users with ease of operation, the managers
with efficiency and cost effectiveness, etc.).
Choose Your Topic:
Here are some suggested topics. If you do not want to use one of these, you may
choose one that is similar:
·Satellite dish receiver systems
·Hunting rifles of different brands or calibers
·Sewing machines for the home
·Home computer systems
·Home security systems
Create Visual Aids for Your Recommendation Report:
You must include visual aids with your written instructions. Both Microsoft Word
and WordPerfect allow you to draw figures, create tables, and inset images into
word processing documents. Use your word processing program or other means to
create appropriate visual aids for your recommendation report.
Format the Report:
For this assignment, use the format for a formal administrative report as
described and illustrated in Chapter 14 of your textbook.
A rubric is provided at the end of this section to show the grading breakdown of
the required criteria for this assignment. Your work will be graded using the
Does the introduction contain the elements listed below that are appropriate for
the topic of the recommendation report?
-Statement of purpose
-Explanation of method of investigation
-Statement of scope
-Explanation of the problem
-Does the conclusion summarize the most significant information about each
criterion covered in the report?
-Does the recommendation resolve the problem that occasioned the report?
-Is the discussion section organized by criteria, from most to least important?
-Does each criterion have an introduction, a body discussing each alternative,
and a conclusion?
-Is the report free of grammar, spelling, and punctuation errors?
When the file containing your work is returned, open it and read the comments
carefully so you will understand how to improve your performance on the next