Topic: Time Management
Time management is the process of increasing efficiency and productivity over the quantity of time spent on a particular tasks or activities. Time management may be achieved through abilities and techniques applied to manage time when completing projects, tasks and goals as well as personal activities. This course of action includes certain procedures that must follow in order to come up with best result. Preparing, assigning, setting goals, analysis of time frame, monitoring, organizing, scheduling and prioritizing the tasks based on their level of importance. Generally, time management is a requirement in any assignment or task development as it decides the task completion.
Time Management is very essential factor to get things done perfectly. It makes you organized and focus on essential matters in your every lives. Managing time properly leads to absolute success to many people. Productivity comes right ahead if one learns to prioritize things from trivial to important. Trivial things are things that should be done least on your list. While important things are things that should be given extra time and effort to arrive with a great result. There are some successful men and women, businessmen, and professionals or even students who are able to accomplish their tasks efficiently and effectively. Despite all the appointments, meetings and responsibilities they meet and handle everyday; still they manage to balance their personal and professional lives. I know a lot of busy successful professionals and students who still manage to live their personal lives happily and peacefully because they have already mastered the rules of time management. Time management helps people to focus on the most essential things in their lives and be in control of everything. However, managing one’s time would not come easy if there is no sense of discipline and responsibility. Procrastination is another reason why there are people who never accomplish their tasks completely. If you have important thing to do; you must do it right away and do not wait for the next day. For sure, a lot of things will be filed up in front of you. You will also stress out and you tend to hurdle your time in spending it between your work and your personal activities.
There are common problems that hinder many people to achieve proper time management. First, a lot of people do not plan their week ahead. Take time to plan your tasks and activities for the whole week so that you can think of the best steps and ways to deal with them easily and you can give focus on the difficult and complicated tasks.
Second, many people do not prioritize their tasks and activities in accordance with their importance. Hence, learn how to set aside unimportant things from important things. Essential things should always be on top of your priorities. Try to give up certain activities that do not really require your precious time. You have to spend your valuable time on things that really need to be accomplished right away.
Third, other people don’t write things down. They only rely on their own memory. More often leads to overloading of details and information. So, much better to jot down important notes about your tasks and activities to keep you update with what you have done and things that you still need to accomplish.
Fourth, you listen carefully to your boss’s instructions. Do not be shy to ask questions for the things that are not so clear to you. In this manner, you can get additional information that may help you to accomplish your task easily.
Fifth, collect your thoughts on paper or on your computer. This inspires you to go on with your task enthusiastically as you monitor the development of your project
Sixth, set deadlines for the tasks and activities that you perform. Make sure that you meet your goal on time.
Seventh, avoid unnecessary interruptions. Be careful of “filler tasks”, they will surely get you distracted from the present work you do.
Eighth, always strive for excellence and not for mediocrity. Therefore, you take all the time you need to do an excellent job by spending enough time for making improvements on your task.
Finally, some people do not know how to say no. Over commitment is a big NO. If you know that you have too much work to accomplish; you should learn how to say no to non essential tasks. Remember, you’re only human and your ability of doing things has limitations. At the end of the day, you deserve to relax and wind down. You need to recharge yourself for the next day’s tasks. Always bear in mind that effective time management primarily reduces stress and makes you feel fulfilled and healthy all the
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